Friday, October 2, 2015

Sick and tired of meeting every day at work

Photo: Getty Images

According to Zhaopin 2015 white-collar average meeting time released statistics showed that 30% meeting of working people feel meaningless, 28.2% day 1-5 hours ranging from meeting to attend. If you frequent meetings, sitting in meetings where there is no consciousness; had to work overtime to finish work after work, this means that you are entering a bottleneck, needs to reorganize working time arrangements.

For these complex meeting you two things must be clear, refused to participate in what we don't need, once the Conference is a clear objective, targeted and results. If the result of this meeting, no purpose, no, then what does it mean?

Open Office environment for the meeting is no different from the noise

Business incubator, open Office platform, the now popular Office environment is not necessarily promote productivity model. Many offices have applied the "open Office" concept, and this is exactly a model prone to distraction. While open environment can contribute to the team's feelings, but sustained noise does not prevent individual attention and work. Even the best noise canceling headphones also cannot stop those ringtones, chat and chatter loudly discussed.

As mental, is both programmer and data analyst, energy to internal friction and interference of thought cannot work effectively. So while people go to work every day, but the real outside office hours are on working hours, and before work, after work, weekend, at home, on a plane, at the coffee shop ... ... In addition to the Office.

If we want to work more efficiently to changes in work patterns, dispel interference, creating long uninterrupted working hours so that we can concentrate on. But the change is very difficult. In Atlassian's study, staff of approximately 62 meetings per month, half of which was confirmed to be invalid session. Average working time of 20 days per month, almost got a 3.1-per day. Now imagine these will be distributed at all hours of the day, these disturbances, the employee will work hard to complete a complex thinking.

To ensure the independence and efficiency of thinking, we must get the work time.

Find the balance between work and meetings

Web application company 37signals CEO and co-founder of Gusen·fuleide (Jason Fried) mentioned in their Basecamp project management application software: the like salt, in order to enhance a dish tastes should be used with caution, and too much will ruin the dish. How do we save ourselves the work Conference on time will not be burdensome to fill? Today's headlines CEO told technicians how to

1.2-4 hours every day to ensure uninterrupted work time

If you are a morning person, and more productive in the morning, you should ensure a period working exclusively in the daytime. A clear plan in your schedule to do tasks within this time period, and promise not to schedule the meeting during that time.

2. review of existing meeting invitation

Check weekly schedule to ensure you have the exact purpose and expected results of each meeting. If you have any questions about these two, you should reflect on whether this is worth for you to participate in, whether the presented to the sponsors rejected.

3. ensure that every meeting you can solve a specific problem

If you were invited but no meetings, where sponsors want a job. Each should have a clear and unique to the agenda of the Conference, at least 24 hours in advance to get this overview.

4. how many conferences you want to spend an hour?

The reality is, few have a meeting to one hour to complete. If there is a meeting for more than an hour, it was deliberately delayed their fill the expected time period. Personally, you're first meeting is scheduled for 30 minutes to 45 minutes. In order to end the meeting early, you may communicate with the Chair to stimulate discussion and promote the Conference.

5. non-working days

This idea is a bit difficult to achieve, but if it is with more than 100 employees of a company like Asana, you can guarantee one day all day without the proper organization of the work cycle. The decision needs the support of senior management, if your positions are eligible to make recommendations, to find the right people.

If you are lucky enough, the team had not recommended to achieve "free day" channel, you sure you're not the day of the meeting, my colleagues not to meet on this day for you. Such actions will lead to others, created such an atmosphere in the team as a whole.

Ensure the effective meeting, refusing to meaningless talk

Efficiency of master Lin·Manen (Merlin Mann) served as the calculation: if 20% times a day spent in meetings, conversion in a year, it means you will have to open from new year to mid-March. If not avoided, will try to make sense of we spend that time.

Meetings should be used as a way to promote efficiency to let people brainstorm, share information, and exchange ideas, discuss plans, cooperation and make an important decision. This form of communication you want to have a real meaning and not on paper, participants and presenters should be strict requirements for attending conferences.

1. avoid excessive invite

Considering the purpose of the meeting, to determine who is the need to participate in, to know that every meeting will allow employees to suspend their ongoing work. In a service-based business model, time is one of the most important resources. If you put five people to meet, means takes five work. If output valued at $ 200 an hour, how do you find the value of the meeting attended by five to 1000 dollars?

2. it is prohibited to use mobile phones

When participants to examine mobile phone his energy and not on the issues discussed at the meeting. If a mobile phone is your meeting in one of the sources of interference, have banned it.

3. the agenda of the meeting

Executive Development on the agenda to try to use a verb rather than a noun or an adjective. Develop clear results of the implementation of each project and in charge. For example, "approved the advertisement plan test for next step, Marcos is responsible for. "Rather than" advertising effect test plan "is more specific.

4. distributed 24 hours in advance of the agenda

24 hours in advance to ensure that the agenda update and sent to the hands of the participants. So that they can measure the value to participants, comments and do enough to prepare for the meeting.

5. the meeting on time

Make sure that meetings begin and end on time. To reduce time consumption that goes without saying.

6. adequate preparation for meeting

Meeting your mere presence is enough to value allows you to participate in the meeting, you need to do prepare yourself in this session have clearly positioning, participate in discussion meetings to reach a clear result.

Frequent interference in business meeting is the biggest obstacle to productivity, occupancy days. But in practice this often appear in their daily work. Especially creative work in the brain without interference of the case is the most efficient, if wasted time means time to be occupied. Therefore consciously keep themselves 2-4 hours a day without interruption work time, or ensure that they can one day of the week without any interference, which is difficult but important. Meanwhile, in Conference, need to play their role in promoting its to draw definitive conclusions.

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